HR Records Scanning
Discover simple and secure scanning and storage for your HR files
Your HR team should be focused more on people, and less on paper—we can help you get there
Today's HR departments are expected to be strategic, forward-thinking, and to run like a well-oiled machine—but in reality, many HR professionals are still consumed by administrative tasks. As gatekeepers to valuable business information like employee files, health and safety data, and recruitment information, HR can be one of the most paper-intensive departments in the business.
It can feel overwhelming to store, manage, and protect all that valuable information, but it doesn't have to. By scanning paper records into a secure digital repository, HR professionals can streamline processes, eliminate wasted storage space, and stay focused on strategic initiatives.
Information Services for HR Teams
HR Document Scanning
Do you have paper taking up space in filing cabinets and preventing you from accessing critical HR information? By scanning it into a digital format, your team will gain secure access to records that are easily manageable online. We use leading technology to compliantly prepare, scan and index your physical records, including:
- Resumes, cover letters, and references
- Performance reviews
- Training manuals
- Health and safety data
- Vendor records, and more...
HR Information Management
Once your paper records have been converted to digital formats, you'll want to organize them in a digital repository so that they're accessible when needed. Our experts will design a roadmap to manage the entire lifecycle of your information in an efficient, effective and audible way that helps you to:
- Search for documents with keywords
- Effectively organize folder structures
- Build in security features and access controls
- Collaborate on working documents
- Easily share information online
HR Process Automation
Discover ways to increase productivity and streamline HR activities with process automation. After developing a solid understanding of your business processes and desired state, we'll help improve the flow of information across systems to increase productivity and drive predictable outcomes. We can do this with:
- Automated time-based file deletion
- Workflows that trigger approval processes
- Built-in security and access controls
- File check-in and -out procedures
- Integrations with other HR technologies
Streamlined HR processes can lead to stronger employee engagement, an improved hiring and onboarding process, and better overall company performance. With the right information management solution, you'll gain easy access to information in a central location, improve security and compliance, and increase collaboration across the business. As a result, your HR team can stay focused on doing what they love: caring for people, not paper.
56%
of HR teams want to transform processes so staff can focus on strategic issues.
$300
is the average annual cost to manage each employee's HR files.
Our Security Guarantee
WCD's scanning facilities are purpose-built to exceed privacy and compliance standards, ensuring the safety and security of your data and physical records. Our facilities in Calgary and Edmonton are armed with 24/7 alarms, video surveillance and restricted access from within. As a measure of safety, we maintain diligent emergency response procedures and business continuity plans. Our scanning staff undergo project-specific security clearance, background checks, and are trained in PIPA compliance. We follow CGSB compliance standards and are COR certified in Alberta.
Backed by Leading Technology
WCD leverages leaders like M-Files and ImageConnect as layered technology solutions for enterprise HR departments. Based on our understanding of your current information infrastructure, existing content repositories, and long-term business goals, we'll make an appropriate recommendation for an ECM solution. Our experienced Professional Services team provides expert support, flexible deployment options, custom integrations and process automation services to create an integrated information ecosystem that will scale with your business.
Why should you digitize your Human Resources records and make them accessible online?
Streamline HR Processes
Eliminate Filing Cabinets
Access Information Anywhere
