Scanning & Conversion

Per-Box Scanning Calculator

How much does it cost to scan a box of paper records?

Do you have a collection of documents stored in bankers boxes, filing cabinets or a file room that you want scanned to digital formats? Use the free online quote calculator below to receive an instant price estimate for our document scanning services.

For a formal quote, please visit this page or call 1-800-267-2555.

Standard Pricing Tiers

Our standard per-box pricing model is designed to provide a baseline cost estimate for the high-speed scanning, PDF optimization, and optical character recognition (OCR) of a single box of records (average of 1,800 images per file box or linear foot). Following an in-depth assessment of your needs, our experts will work with you to identify special requirements and build them into the scope of your project.

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Bronze Tier

Looking to digitize your non-critical business records? Our Bronze Tier is perfect for basic scanning projects, and includes:

  • Quality check on 5% of images
  • 95% accuracy rate
  • High-speed colour scans
  • Optimized PDFs
  • Optical character recognition

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Silver Tier

Scan documents like personnel records, land files, and other critical assets with a higher level of accuracy. Our Silver Tier includes:

  • Electronic quality check
  • 99% accuracy rate
  • High-speed colour scan
  • Optimized PDFs
  • Optical character recognition

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Gold Tier

For sensitive documents that require CAN/CGSB compliance to remain admissible in court, our Gold Tier exceeds standards and includes:

  • Physical quality check
  • 99.9% accuracy rate
  • High-speed colour scans
  • Optimized PDFs
  • Optical character recognition

Calculate your scanning costs instantly

Fill out the form to get a quote generated and sent to your email address. For estimate purposes only. Additional fees will apply.

Additional pricing considerations

Our per-box rates do not include special requirements, such as:

  • Professional services for project management, setup, and configuration
  • Full colour, auto colour, or selective colour scanning
  • Document reinstatement (stapling and fastening)
  • File naming and indexing
  • Scanning for oversized documents
  • Transportation of file boxes
  • Secure cloud-based storage

To get a more accurate quote that includes these special requirements, book a discovery call to discuss your unique needs. Contact us for details.

What factors affect pricing for document scanning?

There is no one-size-fits-all approach to digitizing a records collection. In this blog article, we highlight some of the most common factors that affect the scope and pricing of scanning a large volume of documents.

Read the article here

Easily store your files with our turnkey Cloud solution

ImageConnect is a simple and secure cloud information management solution that enables organizations to organize content, securely access information from any device, and track and control how information is accessed.

With a user-friendly interface and simplified approach to document management, ImageConnect is the ideal solution for organizations looking for a quick and convenient document management solution. Once your documents are digitized, our team can upload them hassle-free and grant you instant access online.

Explore ImageConnect