Scanning & Conversion

Per-Box Scanning Calculator

How much does it cost to scan a box of paper records?

Do you have a collection of documents stored in bankers boxes, filing cabinets or a file room that you want scanned to digital formats? Use the free online quote calculator below to receive an instant price estimate for our document scanning services.

For a formal quote, please visit this page or call 1-800-267-2555.

Standard Pricing Tiers

Our standard per-box pricing model is designed to provide a baseline cost estimate for the high-speed scanning, PDF optimization, and optical character recognition (OCR) of a single box of records (average of 1,800 images per file box or linear foot). Following an in-depth assessment of your needs, our experts will work with you to identify special requirements and build them into the scope of your project.


Bronze Tier

Looking to digitize your non-critical business records? Our Bronze Tier is perfect for basic scanning projects, and includes:

  • Quality check on 5% of images
  • 95% accuracy rate
  • High-speed colour scans
  • Optimized PDFs
  • Optical character recognition


Silver Tier

Scan documents like personnel records, land files, and other critical assets with a higher level of accuracy. Our Silver Tier includes:

  • Electronic quality check
  • 99% accuracy rate
  • High-speed colour scan
  • Optimized PDFs
  • Optical character recognition


Gold Tier

For sensitive documents that require CAN/CGSB compliance to remain admissible in court, our Gold Tier exceeds standards and includes:

  • Physical quality check
  • 99.9% accuracy rate
  • High-speed colour scans
  • Optimized PDFs
  • Optical character recognition

Calculate your scanning costs instantly

Fill out the form to get a quote generated and sent to your email address. For estimate purposes only. Additional fees will apply.

Additional pricing considerations

Our per-box rates do not include special requirements, such as:

  • Professional services for project management, setup, and configuration
  • Full colour, auto colour, or selective colour scanning
  • Document reinstatement (stapling and fastening)
  • File naming and indexing
  • Scanning for oversized documents
  • Transportation of file boxes
  • Secure cloud-based storage

To get a more accurate quote that includes these special requirements, book a discovery call to discuss your unique needs. Contact us for details.

What factors affect pricing for document scanning?

There is no one-size-fits-all approach to digitizing a records collection. In this blog article, we highlight some of the most common factors that affect the scope and pricing of scanning a large volume of documents.

Read the article here

Easily store your files with our turnkey Cloud solution

ImageConnect is a simple and secure cloud information management solution that enables organizations to organize content, securely access information from any device, and track and control how information is accessed.

With a user-friendly interface and simplified approach to document management, ImageConnect is the ideal solution for organizations looking for a quick and convenient document management solution. Once your documents are digitized, our team can upload them hassle-free and grant you instant access online.

Explore ImageConnect