Scanning & Conversion
Per-Box Scanning Calculator
How much does it cost to scan a box of paper records?
Do you have a collection of documents stored in bankers boxes, filing cabinets or a file room that you want scanned to digital formats? Use the free online quote calculator below to receive an instant price estimate for our document scanning services.
For a formal quote, please visit this page or call 1-800-267-2555.
Standard Pricing Tiers
Our standard per-box pricing model is designed to provide a baseline cost estimate for the high-speed scanning, PDF optimization, and optical character recognition (OCR) of a single box of records (average of 1,800 images per file box or linear foot). Following an in-depth assessment of your needs, our experts will work with you to identify special requirements and build them into the scope of your project.
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Bronze Tier
Looking to digitize your non-critical business records? Our Bronze Tier is perfect for basic scanning projects, and includes:
- Quality check on 5% of images
- 95% accuracy rate
- High-speed colour scans
- Optimized PDFs
- Optical character recognition
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Silver Tier
Scan documents like personnel records, land files, and other critical assets with a higher level of accuracy. Our Silver Tier includes:
- Electronic quality check
- 99% accuracy rate
- High-speed colour scan
- Optimized PDFs
- Optical character recognition
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Gold Tier
For sensitive documents that require CAN/CGSB compliance to remain admissible in court, our Gold Tier exceeds standards and includes:
- Physical quality check
- 99.9% accuracy rate
- High-speed colour scans
- Optimized PDFs
- Optical character recognition
Calculate your scanning costs instantly
Fill out the form to get a quote generated and sent to your email address. For estimate purposes only. Additional fees will apply.
Additional pricing considerations
Our per-box rates do not include special requirements, such as:
- Professional services for project management, setup, and configuration
- Full colour, auto colour, or selective colour scanning
- Document reinstatement (stapling and fastening)
- File naming and indexing
- Scanning for oversized documents
- Transportation of file boxes
- Secure cloud-based storage
To get a more accurate quote that includes these special requirements, book a discovery call to discuss your unique needs. Contact us for details.
What factors affect pricing for document scanning?
There is no one-size-fits-all approach to digitizing a records collection. In this blog article, we highlight some of the most common factors that affect the scope and pricing of scanning a large volume of documents.
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